Bed and breakfast booking software, run between breakfasts.
Most B&Bs are run by one or two people who are also cooking, cleaning and greeting guests. Stayvieo is a B&B booking system built to be checked in the gaps — one calendar for your website and every booking site, deposits taken when the guest books, and nothing to learn before the eggs go on.
- From £39/month + VAT
- No commission on your bookings
- No setup fee, no lock-in
What a bed and breakfast booking system actually does.
A bed and breakfast booking system — sometimes called a B&B reservation system — is the diary every booking lands in. Guests who book on your own website, on Booking.com or Airbnb, or over the phone all end up on one calendar, and the room closes everywhere the moment it sells. Good bed and breakfast software then handles the jobs around each booking: taking the deposit, sending the confirmation, and telling you who is arriving tomorrow.
Plenty of B&Bs start with a paper diary and free iCal links between the booking sites. That holds for a while — until you have two identical rooms, a run of late cancellations, or a Saturday when two sites sell the same night minutes apart. Our guide to bed and breakfast booking systems covers where that line usually sits, and how to sync Booking.com and Airbnb calendars explains what iCal can and cannot do.
Stayvieo puts the calendar, channel manager, booking engine and payments in one system, so there is nothing to keep in step between separate tools. One of the independent Canterbury properties we support is a sixteen-room B&B, and much of this was worked out alongside its team.
A B&B booking system made to be run single-handed.
Everything you need on one simple screen you can glance at between breakfast service and the next arrival. No training course, no dashboard clutter — just today, tomorrow and who is coming in.
- Today at a glance: arrivals, in-house, departures
- Add or move a booking in seconds
- Works on the phone in your apron pocket
- Nothing to learn before you can use it
Never double-book a room again.
One shared calendar across your own website and every channel means a room sold on Booking.com is closed on Airbnb and everywhere else instantly. The awkward phone call to a guest with nowhere to sleep simply stops happening.
- One inventory shared across every channel
- Rooms close automatically the moment they sell
- Website and OTA bookings on the same calendar
- No more clashes between channels
Take a deposit without the fuss.
Ask for a deposit or the full stay at the time of booking, cards held securely and never stored on your machine. You turn up to breakfast knowing the booking is real and the money is sorted.
- Deposits or full payment at booking
- Cards vaulted securely — PCI DSS compliant
- Charge the balance on the day with a click
- Fewer no-shows, less chasing
What to look for in bed and breakfast booking software.
Six things that matter more at a B&B than at a hotel — worth asking any vendor, us included.
- 01
One calendar for every channel
Website, Booking.com, Airbnb and phone bookings on one diary, with two-way sync rather than iCal links that can lag by hours.
- 02
A booking engine on your own site
A “Book now” button that takes the booking and the deposit on your website, with no commission, so direct guests cost you less.
- 03
Deposits taken at booking
Card deposits captured when the guest books and the balance taken on arrival, with the money settling into your own account.
- 04
Runs from your phone
Check tonight’s arrivals or move a booking between breakfast service and the next check-in, without going back to a desk.
- 05
Guest messages that send themselves
Confirmations and pre-arrival notes on your own templates, so guests know check-in times and parking before they set off.
- 06
All-in pricing
One monthly price with every module included, no commission and no setup fee. Ask for the total cost in writing before you sign.
Works with everything else you run.
Bookings & front desk
A simple diary you can run on your own, from your phone.
ExploreChannel manager
One calendar across your site and the OTAs — no clashes.
ExploreDirect bookings
A commission-free booking engine for your own B&B website.
ExplorePayments & invoicing
Deposits and balances taken cleanly, cards held securely.
ExploreWhat is a bed and breakfast booking system?
It is the diary every booking lands in — from your own website, the booking sites and the phone — with the jobs around each booking built in: availability kept right on every channel, deposits taken and confirmations sent. Stayvieo does all of that in one system, from £39 a month + VAT.
Is this too much software for a small B&B?
No. It is deliberately simple — the point is that one person can run it between breakfasts. You see today at a glance and add a booking in seconds, with nothing to learn first.
Will it stop me double-booking between my website, Booking.com and Airbnb?
Yes. Every channel shares one calendar, so the moment a room sells anywhere it closes everywhere else. The clashes and apologetic phone calls stop.
Can guests book direct on my own website?
Yes. The booking engine puts a “Book now” button on your own site and takes the booking and the deposit there, with no commission to us. Direct bookings land on the same calendar as everything else.
Can I take a deposit when someone books?
You can ask for a deposit or the full stay at the time of booking. Cards are held securely and never stored on your own machine, and you can take the balance on arrival day.
Does it work on my phone?
It does. Stayvieo works from your phone, with apps for iOS and Android, so you can check tonight’s arrivals or move a booking without going back to a computer.
How much does B&B booking software cost?
Stayvieo plans start from £39 a month + VAT, with every module included. There is no commission on your bookings, no setup fee and no lock-in contract — tell us about your B&B and we will confirm your price on a short call.
What if I only have a few rooms?
That is exactly who Stayvieo is for. You are not paying for a chain’s feature list, and the system is simple enough that a three-room B&B gets as much from it as a sixteen-room one.
Will someone help me get set up?
Yes. We help you bring your rooms and future bookings across — whether they live in a spreadsheet, a diary or another system — and get your channels connected, and a real person is on the end of the line if you get stuck.
Further reading.
See it on your own B&B.
See Stayvieo on your own property in a fifteen-minute call — no pressure, no script.
Book a demo →